Accessibility
Please let the event team know if you have any accessibility requirements for the event.
This includes, but is not limited to; hearing impairment, mobility impairment; physical, mental & dietary needs for which a reasonable adjustments can be made to enhance your comfort at the event.
Location
- The venue is easily accessible by public transport- closest train station location – Charing Cross (0.7 mile – 15 minutes walk) Closest underground station location – Holborn Underground Station (0.1 mile – 3 minute walk)
- Meeting rooms are accessible, with enough room to manoeuvre wheelchairs and mobility aids
- Stair lifts, ramps where required
- Access to nearby toilets and specific disabled toilets
- Well lit spaces for those that may lip read
Catering
- Caterers can provide for all pre ordered dietary requirements. Minimum requirement of 14 days notice
- Ensuring there are chairs and tables to have food and drinks
- If a self- service buffet is offered, a server can assist wheelchair users or mobility impaired people by bringing food directly to their table
Build/ Exhibition
- Lower height counters available at registration
- Clear aisleways, approx. 2m wide (no narrower than 1.5m)
- Upon request, accessible route map available for attendees including walking routes, nearby accommodation, parking information and toilets
Speaking sessions and rooms
- Step to stage were possible (ramp available on request)
- Adjustable microphone heights or alternatives such as lapel microphones
Upon request seating can be reserved for guests who are:
- Hearing impaired to be near the interpreters, captionists and/ or note- takers
- Vision impaired
- Sign interpreters
- Wheelchairs and motorised scooter users
- People accompanied by guide/ service dogs
- For better audio, headsets will be used in open spaces to cut out background noise– guests are able to request details of which sessions will include headsets in advance of the event
- Event will ensure there are sufficient breaks. Minimum of 10-15 minutes break every 30-40 minutes to allow quests to use facilities or get refreshments
Content and Sharing Information
- Provide content including an agenda with timings and speaker details in advance, ensuring this is an accessible format.
- Slides shared (with permission) after the event
Additional items available on request:
- (Minimum 28 days prior)
- Closed captioning and hearing loops
- Quiet/Prayer room
